OCTA Disclaimer Privacy Policy and Accessibility

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  • DISCLAIMER

    Effective October 9, 2020

    Thank you for visiting the website of the Orange County Transportation Authority ("Authority" or "OCTA") and for reviewing our disclaimer statement and privacy policy. This information is provided to inform users about our data collection and privacy policies, and about related information pertaining to the website and its use. As enhancements to the site continue to be made, the OCTA reserves the right to modify its disclaimer and privacy policies without notice. OCTA is a special district government agency. Its jurisdiction lies within the boundaries of Orange County, California, but it is not part of or affiliated with the government of the County of Orange.

    Disclaimer of Liability

    This website is operated and maintained by the OCTA to provide public access to Authority information over the Internet. The website provides general information on matters of public interest. While the Authority attempts to maintain accurate and up-to-date information on its website, neither the Authority nor any of its directors, officers, employees, agents, or representatives make any claims, promises, or guarantees about the accuracy, completeness, or adequacy of this information and expressly disclaim liability for any errors or omissions. Material on the site has been compiled from a variety of sources and is subject to change without notice.

    The OCTA is not responsible or liable for any viruses or other contamination of your system, nor for any delays, inaccuracies, errors or omissions arising out of your use of the website. This site, and all materials contained on it, including hyperlinks to other websites, are distributed and transmitted "as is" without warranties of any kind, expressed, implied or statutory, including without limitation the warranties of merchantability, fitness for a particular purpose, title, and freedom of infringement on the rights of third parties.

    Under no circumstances shall the OCTA be liable for any actions taken or omissions made from reliance on any information made available through the Authority's website, nor shall the OCTA be liable for any other consequences from any such reliance. The OCTA is not responsible for any special, indirect, incidental or consequential damages that may arise from the use of, or the inability to use, the site and/or the materials contained on the site. Unauthorized attempts to upload information or change information on the OCTA's website are strictly prohibited.

    OCTA Google Translate Disclaimer

    The OCTA website uses Google™ Translate to provide language translations of its content. Google™ Translate is a free, automated service that relies on data and technology to provide its translations. While this system is state-of-the-art, translations cannot be guaranteed as exact or without the inclusion of incorrect or inappropriate language. Google™ Translate is a third-party service and site users will be leaving the OCTA website to utilize translated content. As such, OCTA cannot guarantee or claim responsibility for the accuracy, reliability, or performance of this service nor the limitations provided by this service, such as the inability to translate specific files like pdfs and graphic-based documents (e.g. .jpgs, .gifs, etc.).

    OCTA provides Google™ Translate as an online tool for its users, but OCTA does not directly endorse the website or imply that it is the only solution to users. All site visitors may choose to use similar, other tools for their translation needs. Any individuals or parties that use OCTA content in translated form, whether by Google™ Translate or by any other translation services, do so at their own risk. OCTA is not responsible for any damages or issues of translated content not officially sanctioned and approved by the agency.

    Copyrights

    Unless a copyright is indicated, the information on this site is freely available for non-commercial, non-profit making use. If a copyright is indicated on any materials displayed on our website, permission to copy these materials must be obtained from the original source. Commercial use of Authority materials is expressly prohibited without the written permission of the OCTA.

    Indemnification

    To the extent permitted by applicable law, by using the OCTA website, the user agrees to defend, indemnify, and hold harmless the OCTA, its directors, officers, employees, agents, and representatives from and against all claims, actions, suits, or proceedings brought against OCTA and any related damages, settlements, penalties, fines, costs, and other expenses of any kind, including attorneys' fees, arising out of (i) the user's use of this site or materials and information it contains, (ii) the user’s breach of this Disclaimer or Privacy Policy, or (iii) the user’s violations of applicable laws, rules, or regulations in connection with accessing this site.

    Links to Other Websites

    The OCTA's website may contain hypertext links to other websites on the Internet or third-party applications. The OCTA is not responsible for the contents or accuracy of materials on other sites or applications that are referenced or linked through the OCTA website or for the practices of other site operators. When users link to other Internet websites or applications, they are no longer on the OCTA site and are subject to the privacy and disclosure practices of the new site or application. Links to other sites or applications are provided for informational purposes only. They do not constitute an endorsement by the OCTA.

    Legal Notice to the OCTA

    Communications made through the OCTA's e-mail messaging system or website shall not be deemed to constitute legal notice to the OCTA, or any of its directors, officers, employees, agents, or representatives, with respect to any existing or potential claim or cause of action against the OCTA or any of its directors, officers, employees, agents or representatives, where notice to the OCTA is required by any federal, state or local laws, rules, or regulations. No communication to the OCTA made through this website shall be deemed to constitute legal or official notice for any purpose.

    Accessibility

    The OCTA is committed to compliance with the Americans with Disabilities Act ("ADA") and to provide access to OCTA’s website for all individuals, including those with disabilities. Some of the features on OCTA’s website that promote accessibility include:

    • Alternative text is available for most graphics on the website
    • A user can choose to reduce motion on the website
    • The website can be viewed in high contrast

    OCTA continually reviews and provides updates to its website to ensure adherence to best practices in web accessibility to the extent practicable. If you need assistance with accessing something on our website, please contact OCTA at (714) 636-7433. Reasonable accommodations, including equal access to OCTA communications, will also be provided upon request. Requests for reasonable accommodations should be directed to the OCTA at (714) 636-7433, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, or by email at ADAInquiries@OCTA.net.



    PRIVACY POLICY

    The Orange County Transportation Authority ("Authority" or "OCTA") is committed to protecting your on-line privacy and the confidentiality of personal information you may provide while interacting with the OCTA on the Internet. We limit the collection of personal information and safeguard data that is collected or maintained by OCTA in compliance with the internet privacy requirements of Business and Professions Code section 22575, et seq.; the California Public Records Act set forth in Government Code section 6250, et seq.; and other applicable laws governing information privacy. This policy seeks to clarify our privacy policy.

    Collection of Personal Information

    The Authority does not automatically collect personally identifiable information about visitors who do no more than browse this site or download information from it. We do not release information about the collection of IP addresses to any third party, except as required by law. While we maintain logs of user activity in order to help us manage the website, the information stored in these logs does not identify users personally. The logs store such things as the domain name and IP addresses used to access our website; the type of browsers and operating systems used by site visitors; the date and time of site visits; and the pages accessed. Authority staff may use this information to help improve the website and its features.

    Personal Information You Send

    The OCTA values both your use of this site and feedback you provide. If you participate in a survey or send us an e-mail, your e-mail address and the other information you volunteer will be collected. In addition, visitors who request services through this site may be required to furnish additional information to enable us to provide the service requested. The additional information collected will be no more specific than if the visitor were requesting the service by any other means, including by telephone or an in-person visit to an OCTA facility. We may share this information with other public agencies or organizations if such action is required to provide the assistance you are requesting.

    Instances where OCTA may collect information from you include, but are not limited to:

    • Information that you provide to purchase a bus pass from OCTA at https://passales.octa.net. This may include information such as your name, address, telephone number, email address, and credit card number.
    • Information that you provide to OCTA voluntarily such as filling out forms on our website, submitting Public Records Act requests, and participating in promotional programs such as filling out surveys and entering sweepstakes. This may include information such as your name, address, telephone number, and email address.
    • Information that you provide to stay informed of OCTA projects and services such as your name, address, telephone number, and email address.
    • Information that you provide when submitting an email to OCTA or an OCTA staff member, which may include your name, email address, telephone number, and address, in addition to other personal information that you provide.
    • Publicly available personal data, including data you have shared via a public platform such as Twitter or Facebook.

    Security of Your Personal Information

    With the importance of protecting user personal information in mind, we do not rent, sell or give away any information identifying you individually to third parties for marketing or mailing list purposes without your permission. We also do not disclose credit card information, except for purposes related to your credit card transaction, or with your permission, or as required by law.

    Public Records

    As a government agency, OCTA is governed by the California Public Records Act (California Government Code section 6250 et seq.). As such, most business you conduct with the OCTA becomes a public record and is open for public inspection. Public records may be posted on the website for electronic access. Records posted on the website are also available for public inspection by requests made online, in person, by mail or by telephone to the OCTA Clerk of the Board. This page and every page on OCTA.net are for general public information only. Should you require a response from the agency or wish to request agency services, you must go to OCTA.net or call the agency at 714-560-6282. Please also be aware that, under certain circumstances, content appearing on this page may be subject to the California Public Records Act and subject to disclosure by OCTA if requested. This may include information about you that you may make available through your privacy settings on your own pages.

    Cookies

    The Authority makes reasonable efforts to limit the use of "cookies", which are data files stored on your computer by your web browser that provide information about you. However, cookies may be used on our site when needed to maintain the functionality of an interactive application and are used only during the session in which you access the interactive application. The cookie feature is used to store a temporary identifying tag on your computer. Depending on the settings of your browser or other methods, you can refuse or delete cookie files from your computer. Turning off the cookie option may limit your access to interactive applications of the Authority's website. The Authority’s website does not respond to “Do Not Track” signals.

    Third-Party Support

    Google™ Analytics – The Authority uses Google™ Analytics, which is a web and traffic analytics tool that assists the Authority in tracking and reporting on website traffic. Google™ Analytics uses cookies and may track your personal information. For more details on how Google™ Analytics uses your personal data and how you can control information collected by Google™ while accessing the Authority's website, please visit https://www.google.com/policies/privacy/partners/.

    Facebook Business Tools – The Authority uses Facebook Business Tools to integrate our website with Facebook to better reach and serve people who might be interested in the Authority’s services. Information about what data may be collected about you from Facebook when you visit the Authority’s website and what Facebook does with that information is available at https://www.facebook.com/legal/businesstech.

    Third parties, including Facebook, may use cookies, web beacons, and other storage technologies to collect or receive information from your websites and elsewhere on the internet and use that information to provide measurement services and target ads. There are third-party mechanisms available to the public to exercise choice over the collection of information (for example: http://www.aboutads.info/choices).

    Third party applications are also available to users to improve access to Authority services. These applications may use cookies, identifiers on electronic devices, or other similar technologies to collect data. Please visit the privacy policies of each application to learn more about how your data is collected, the application’s data collection settings, and what options are available to you regarding the collection of your data. The Authority has no affiliation with these third parties, including Google™ and Facebook, and it cannot guarantee or claim responsibility for the accuracy, reliability, or performance of such services. The Authority disclaims any and all liability arising out of the use of any such third-party website or application, and any individual who accesses any website or application does so at his or her own risk.

    Sending E-Mail

    If you send the Authority an e-mail that includes personal information, we normally will use the information only to respond to your message. However, we may forward your e-mail to another agency if we believe that agency is better prepared to answer your question. If you e-mail the Authority, we will keep a record of that correspondence in accordance with our records retention policy. We do not use information received in e-mails to create personal profiles, and we do not give or sell e-mail information to others for commercial purposes.

    Any e-mails that you send are governed by the California Public Records Act (California Government Code section 6250 et seq.) and may become open for public inspection. If you send us a threat or a message that describes or promotes unlawful activity, we will forward the e-mail to the appropriate law enforcement authorities.

    Information Collected and Stored Automatically

    We may analyze user traffic patterns on our website from information automatically provided by your browser when you visit our site. This information includes the IP address of your computer or network, the date, time, and page(s) you visited on our site, your browser and operating system, and the referring page (the last webpage you visited before accessing our website). We may also use the aggregated information from all of our visitors to measure server performance and improve the content of our website.

    Links to Other Sites

    The OCTA may provide links to web pages that are not part of the OCTA website. The privacy policies and procedures described here do not necessarily apply to those sites. We suggest that site visitors contact these sites directly for information on their data collection and privacy policies.

    Site Security

    We monitor network traffic to identify unauthorized attempts to upload or change information or to otherwise cause damage to the website. Anyone using the Authority's website expressly consents to such monitoring.

    Electronic Commerce

    Users choosing to engage in electronic commerce with the Authority via this website are provided with reasonable security measures. OCTA e-commerce transactions are performed only under tightly controlled circumstances where there are appropriate safeguards in place to reasonably protect sensitive data. While e-commerce transaction systems supported on the OCTA's website are intended to ensure that financial data remains secure at all times, the Authority does not represent that the system is fail-proof.

    Minors Privacy Policy

    On a voluntary basis, we may use this website to collect information from minors which is related to youth education programs and other activities. Any information collected by the OCTA website from children aged 13 and under, on a voluntary basis, is subject to the same guidelines of the Authority's general Privacy Policy as well as the following guidelines:

    The Authority will obtain parental consent before collecting, using, or disclosing personal information about any child if the age of the child is known to the Authority.

    If the OCTA substantially changes its practices regarding the collection, use, or disclosure of information collected from children, parents will be informed of the changes and new parental consent will be obtained. Examples of substantive changes include what material is collected, how the information may be used, and third-party access to that information. Upon verification of a parent's identity by the Authority, the parent will be able to review the personal information collected from their child upon request.

    Parents may revoke their consent, and the OCTA will delete information collected from or for their children upon request. When consent is revoked, the website will stop collecting, using, or disclosing information from or for that child. Revocation may end a child's participation in an activity if the information collected was necessary for participation in a particular activity on the website. If you have questions about the privacy policy or other aspects of the OCTA's website, you may contact the Authority at: customers@octa.net or by mail at: Orange County Transportation Authority, P.O. Box 14184, Orange, CA 92863-1584. Copyright © Orange County Transportation Authority, 2004.

    Except as provided above, OCTA does not solicit or knowingly collect personal information from children under 13 who browse this site or download information from it. Anyone who uses the website for the purposes set forth herein and voluntarily provides personal information is subject to the terms of this Privacy Policy. If you are a parent or guardian and have questions about information that may be collected in association with your child, please contact the Authority.



    SOCIAL MEDIA

    The purpose of official OCTA social media pages is to serve as a mechanism for communication between OCTA and members of the public. OCTA will reserve the right to monitor, filter, and remove any content (text, links, video, etc.) that is deemed inappropriate, including but not limited to:

    1. Content not related to the purpose of the particular social media site or article commented on. If user content is positive or negative and related to the topic, then it will be allowed to remain regardless of whether it is favorable or unfavorable to OCTA;
    2. Content that contains private information about another person or that violates a person’s privacy;
    3. Content that includes profanity, vulgarity, obscenity, racism, hatred, slander, threats and/or violence;
    4. Content that defames, abuses, harasses, stalks, threatens or violates the legal rights of others.
    5. Content that promotes, fosters, or perpetuates discrimination or personal attacks based on race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation;
    6. Sexual content or links to sexual content;
    7. Commercial solicitations;
    8. Text or links encouraging any kind of illegal activity or spam;
    9. Information that may tend to compromise the safety or security of the public or public system;
    10. Comments about OCTA employees, which will be forwarded to customer relations staff for processing according to established protocols for verification; or
    11. Content that violates ownership rights from any other party.

    OCTA will apply these reasonable restrictions in a manner that is viewpoint neutral.

    Disclaimer

    This OCTA page is for general public information only. Should you require a response from the agency or wish to request agency services, you must go to OCTA.net or call the agency at 714-560-6282. Please also be aware that content appearing on this page is governed by the California Public Records Act (Government Code section 6250 et seq.) and may be subject to disclosure by OCTA if requested. This may include information about you that you may make available through your privacy settings on your own pages. Commenters are urged to protect their privacy and should consider refraining from posting personal identifying information, including, but not limited to: last name, address, email address, age, and phone number.

    Content on social media sites, which are not owned or operated by OCTA, is not kept or retained by OCTA and is not required by law or kept in the discharge of a public agency’s duties or made/retained for the purpose of preserving content for future reference.



    California Senate Bill 272

    System Vendor System Product System's purpose Data categories System's Primary Custodial Dept Data Collection Frequency Data Update Frequency
    ABB  Ellipse Requisition, Purchase Order, Materials Management and Inventory Purchase orders, Inventory Contracts and Transit  Transactional Transactional
    Sungard, Inc IFAS Financial and Accounting system GL, AP, PO, AR Iinventory, Fixed Assets Accounting Transactional Transactional
    Infor, Inc Lawson Human Resources and Payroll system Employee, time, attendance Human Resources and Accounting Transactional Transactional
    GIRO Hastus Fixed Route bus operations scheduling system Bus scheduling Transit Transactional Transactional
    Trapeze Trapeze Paratransit trip scheduling system Bus scheduling, passenger data Transit Transactional Transactional
    SPX Genfare GFI Fare collection system Pass usage, Fares Transit and Accounting Transactional Transactional
    Kronos Kronos Time and attendance system for maintenance and facilitiies employees Employee, time, attendance Transit Transactional Transactional
    Blacksmith BATS Bus tracking and maintenance system Bus inventory, location, maintenance Transit Transactional Transactional

     

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